Acumatica Case Study: Skin and Cancer Institute

Situation

As their business continued to grow, they were challenged with outgrowing their current QuickBooks software and multiple other disparate systems. With a growing number of locations across multiple states, this resulted in a lot of time-consuming manual processes that caused reporting errors and mistakes.

The team also struggled with weak and inaccurate reporting. They were unable to measure the success of their business and make data-driven decisions because of the lack of adequate reporting across locations.

With the addition of the cosmetic product sales to their business, Skin and Cancer Institute was looking for an integrated financial management and point of sale (POS) solution that could handle both the medical billing (service) and product side of their business.

Solution

The company worked with Cloud 9 ERP Solutions, an Acumatica Gold Certified Partner, to implement and manage Acumatica to support its business goals, better serve their customers, and drive further growth with modern, cloud-based technology.

They are currently using Acumatica’s Distribution Edition with Acumatica POS powered by IIG. This includes the robust financial management and multi-entity & intercompany accounting module.

“We chose Cloud 9 ERP Solutions for their decades of experience implementing and supporting business management software.  We knew we wanted Acumatica Cloud ERP, and we sought out a strong and highly knowledgeable partner to successfully migrate us from QuickBooks. We are a dermatology practice that uses skin care technology that provides the most effective solution for skin care needs. We needed an integrated Financials and Point of Sale system that would allow for seamless operation for our medical billing and cosmetic product sales. Cloud 9 ERP Solutions clearly demonstrated they could accomplish both very effectively. Cloud 9 ERP Solutions took their time to understand our specific business needs and provided a solution that we will be able to use for many years to come.” – Chris Mijares, CFO, Skin and Cancer Institute.

Results:

Since migrating from QuickBooks to Acumatica, the company has seen many benefits:

• Acquired a single, integrated, cloud-based solution, eliminating manual reconciliation processes with QuickBooks and Excel
• Improved operations with robust reporting through dashboards, eliminating errors
• Gained new business management information, providing the insights necessary to make faster, more-informed decision
• The ability to process point of sale (POS) transactions with rapid order entry, real-time inventory, and cash register reconciliation
• Standardized financials and intercompany transactions, gaining deeper insight across 34 locations
• Obtained a connected platform for growth that can scale as the business continues to evolve and add new locations

Most important to them, they now have access to better and more accurate reporting. With a better handle on all data including intercompany transactions, they have greater insights into their business. With a single version of the truth, multi-dimensional reporting, and easily customizable reports/dashboards, they can now accelerate decision making and see the health of their business in real-time.

The integration with IIG’s Acuboost AcuPOS “Point of Sale” application enables them to better manage the cosmetic product sales side of their business. It allows for quick processing of their over-the-counter sales transactions, management of cash registers, printing of cash register receipts, swiping of credit cards and scanning of items sold for quick processing of transactions, and more.

Skin and Cancer Institute continues to see benefits from Acumatica in their everyday operations. With the valued partnership established with Cloud 9 ERP solutions, they can support the continued growth of their business through Acumatica.